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Vendor management

We select, contract and manage every vendor on your event, so you deal with one team instead of many.

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Your event is only as good as the vendors who deliver it. We draw on our network of trusted vendors to find the right fit for your budget, timeline and quality standards, from catering to audiovisual and décor. We vet them, negotiate and finalise their contracts on your behalf, and share detailed briefs so each vendor knows exactly what is expected. We then coordinate their logistics, manage their budgets and oversee their delivery, and on the day our team is the main point of contact for every vendor on site.

Our scope includes

  • Vendor selection: We draw on our network of trusted vendors to find the right fit for your budget, timeline and quality standards.
  • Vendor vetting: We vet every vendor before they are contracted for your event.
  • Vendor contracting: We negotiate contracts, review terms and conditions, and finalise agreements on your behalf.
  • Vendor briefs: We share detailed briefs with each vendor, so they know exactly what is expected of them.
  • Vendor budgets: We manage each vendor’s budget and keep you updated on costs.
  • Vendor payments: Where you prefer, we process vendor payments on your behalf, at a fee.
  • Direct contracting: If you prefer, you can contract and pay our vendors directly, and we continue to coordinate and manage them for you.
  • Logistics coordination: We coordinate vendors’ site visits, access during setup, staff accreditation, and delivery and setup schedules.
  • Vendor project managers: As part of our delivery standards, each vendor assigns a project manager to work with our team.
  • Vendor meetings: At key moments in the project, we invite vendors into our planning meetings so that everyone is aligned.
  • Delivery oversight: We oversee vendors during setup and the event, check quality and deal with issues before they grow.
  • Liaison between vendors and client: We act as the link between you and your vendors, so you have one point of contact.
  • Vendor feedback: We share feedback with vendors after the event, so standards keep improving.

From our clients

Waridi, alongside their wide network of sub-vendors, provided valuable advice and insight, ensuring all our logistical requirements were met to a high standard.
Simon PickardSenior Portfolio Manager, Elrha
Waridi Events have extremely professional staff with extensive conference and event experience, and I would highly recommend them to any organisation looking to deliver a high-quality event.
Rebecca DaviesDirector of Operations, Mo Ibrahim Foundation
Waridi has designed, planned and coordinated various events for me and has proved to be a trusted partner.
Michael M. MurungiPublic Policy and Government Relations Manager, East Africa, Google

Frequently asked questions

How do you choose vendors for our event?

We draw on our network of trusted vendors and match them to your budget, timeline and quality standards.

What types of vendors do you manage?

We manage venues, travel agencies, caterers, audiovisual and technical production, security, health and safety, branding, décor and tentage, photography, videography, PR and media, and event staffing.

Do you vet vendors?

Yes. We vet every vendor before they are contracted for your event.

Can you negotiate and manage vendor contracts for us?

Yes. We negotiate contracts, review terms and conditions, and finalise agreements on your behalf.

Can you pay vendors on our behalf?

Yes. We can process vendor payments on your behalf, at a fee.

Can we contract and pay vendors directly?

Yes. You can contract and pay our vendors directly if you prefer, and we continue to coordinate and manage them for you.

How do vendors know what is expected of them?

We share a detailed brief with each vendor, and invite them into our planning meetings at key moments in the project.

Do vendors work with a named contact?

Yes. As part of our delivery standards, each vendor assigns a project manager to work with our team.

Who coordinates vendor access and setup?

We coordinate site visits, access during setup, staff accreditation, and delivery and setup schedules for every vendor.

Who manages the vendors on the day?

Our team is on site and acts as the main point of contact for all vendors, handling any last-minute changes.

Do we need to talk to each vendor ourselves?

No. We act as the link between you and your vendors, so you have one point of contact.

Do you give vendors feedback after the event?

Yes. We share feedback with each vendor after the event.

Planning an event?

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