A GUIDE TO PLANNING YOUR CONFERENCE IN RWANDA
Disclaimer: Please note that the information provided in this curated guide is subject to change.
We strive to keep it accurate and up-to-date, but due to the dynamic nature of travel and event planning, details such as visa regulations, venue availability, and local practices may vary.
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Planning your next conference in Rwanda?
Waridi Events Limited simplifies your journey with this curated guide to conferencing in Kigali, one of Africa’s leading business tourism destinations. From world-class venues and professional vendors to cultural highlights and practical tips, we equip you with everything you need to host a seamless and memorable event in Rwanda.
Why Kigali?
According to ICCA, Kigali is East Africa’s top MICE destination and ranks second in Africa. The city offers world-class venues, reliable security, easy entry requirements, and strong support from the Rwanda Convention Bureau to meet global standard
Our team has created this guide to highlight local options and simplify your event planning.
1. Venue selection
Kigali offers a diverse mix of venues suited for events of all sizes and formats—from intimate meetings to large international conferences. Key options include the Kigali Convention Centre, Zaria Court Kigali, BK Arena, and Intare Conference Arena. High-end hotels like Kigali Marriott, Radisson Blu, and Serena Hotel also provide excellent meeting spaces
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Venues
2. Vendors
Working with reliable local vendors is key to a successful event. Rwanda has a growing pool of skilled providers in catering, décor, audiovisual production, logistics, and entertainment. However, quality can vary, so it’s essential to work with experienced professionals. Waridi Events is your trusted partner for all vendor contracting and logistics needs, ensuring seamless coordination and international-standard delivery across every service.​
3.Cultural Experiences & Local Delights
Offer your delegates a deeper connection with Rwanda by incorporating cultural experiences.. Here are some of our most beloved attractions:
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Visit the Kigali Genocide Memorial to Honor victims of the 1994 genocide and understand Rwanda’s story of recovery
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Gorilla trekking and Nyungwe canopy walks (for VIPs/high-end programs).
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​Local markets, coffee tasting, and art gallery visits.
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Visit Inema Arts Centre for contemporary Rwandan art and creative talent.
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Explore Niyo Arts Gallery which features local art, drumming, and community-led cultural work.
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Learn about Rwanda’s traditional culture and way of life at the Ethnographic Museum and King’s Palace Museum
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Enjoy a hands-on experience with Rwandan dance, food, and crafts at the Iby’Iwacu Cultural Village
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Marvel at the breathtaking view of the city’s skyline and rolling hills at the Kigali Viewpoint (Mount Kigali)
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4. Kigali weather and tips
Kigali enjoys a mild, tropical highland climate.Average daytime temperatures range between 22°C and 27°C, with cooler nights dipping to around 15°C. The city experiences two rainy seasons, March to May and October to December, and two dry periods, June to September and January to February.
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Thanks to its high elevation, the weather stays pleasantly warm without being too hot or humid, making it ideal for conferences and travel throughout the year.
5. Health and safety
If you're hosting an event at a Kigali hotel, many venues offer a nurse on duty or a doctor on call. But for serious emergencies, ambulance services such as private providers or hospital-arranged transport are available depending on the location.
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The main hospitals in Kigali include King Faisal Hospital, University Teaching Hospital of Kigali (CHUK), Rwanda Military Hospital, and Ndera Neuropsychiatric Hospital.
Kigali is widely regarded as one of the safest cities in Africa.
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6.Sustainable
Events
Kigali and Rwanda are leaders in environmental sustainability, exemplified by a national ban on single-use plastic bags instituted in 2008, extended in 2019 to cover all single-use plastic items. This bold policy has made Rwanda one of the cleanest countries in Africa
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Event venues in Kigali such as the Kigali Convention Centre, prioritise sustainability, using energy‑efficient LED lighting and water recycling systems. The city promotes green operations across the entire MICE sector
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If you are interested in hosting a sustainable event, we can tailor a sustainable events model for you. This model will guide you in minimising negative environmental impacts through practices such as:
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Using recyclable branding materials
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Minimising plastic usage
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Employing LED equipment for energy efficiency
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Educating attendees on sustainable practices
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Offering eco-friendly giveaways
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Providing eco-friendly transportation options like electric buses
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Assisting in selecting a sustainable event space.
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7. Getting into Rwanda
All nationalities can obtain a visa on arrival at Kigali International Airport (KGL), with a fast and straightforward application process
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8. Travel and transportation
Kigali International Airport (KGL) offers convenient connections to major hubs across Africa, Europe, and the Middle East. Within the city, transport is safe and accessible, with ride-hailing apps like Yego Moto and Move available for both car and motorbike rides. For VIPs, private transport and executive car services can also be arranged.
9. Partner with Waridi Events for Your Rwandan Conference.
With our deep expertise in event planning across Africa, Waridi Events ensures your Kigali conference runs seamlessly.
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If you have a conference event inquiry
please fill out the conference event inquiry form below
or email us at hello@waridievents.com.
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Meetings by appointments only.