Choosing the best event organizer

  • By The Waridi Events Team
  • /
  • 5 Apr2016

Events are fun. Events are exciting and can be motivating too if organized in the right manner. Be it a conference or seminar or a product-launch, hiring the best event organizer is indispensable for maximum effect. Your event organizer will decide the luck of your event. If he falls flat, all your hard work, dreams and aspirations will go to a waste. So, before you hire an event management company, you should do your homework properly so as to appoint the best one. Now, when there are thousands of event management companies all hankering for your attention on the web, you have to be very careful in order to select the most appropriate one among them. The question is, how will you know which one of them will be the best to handle your specific event? The following ideas will help you to some extent:

  • Experience – An experienced company will possess all the know-hows of event management and they will present your event in a better way than amateurs. That does not necessarily mean that all amateurs are bad event planners. You need to start from somewhere, right? But yes, when you are planning to organize a big corporate event for your company, it is essential that you opt only for an experienced event manager to handle everything and minimize chances of errors. Private or social gatherings can afford to hire a newbie but not high profile, big budget corporate events. That just happens in films, not in reality. Event management is no cakewalk.

 

  • Interaction – See how well they interact with you; their manner of speaking and chatting reveals a lot about how well they are going to treat your guests. Not only should your guests feel that they are most welcome but also all of their needs should be taken care of properly without fail. So, you should note carefully how an event management company approaches you, interacts with you and listens to your requirements before babbling about their plans and designs. A reputable event manager should listen to you first, understand the reasons for organizing an event and how far are you ready to go in terms of resources. In other words, he should be a patient listener and an amiable speaker. That reflects on how the team will manage and organize the entire event. Good interaction is crucial as they need not only interact with your attendees but also with the suppliers, vendors, participators and presenters of the event. And this is applicable for both an experienced company as well as a new one.

 

  • Budget – Whenever you are organizing an event, there is no fixed rate for the entire thing. Everything depends on the arrangements, equipment and set up and there are more hidden costs than you can ever imagine. So, it is advisable to opt for a reliable event manager to explain everything to you in details. You should only go for someone you can put your faith on and who will never ever exploit you or your trust. In event planning, designing and management, you have to present an approximate budget before your event manager to give them an idea about your limitations. A potent event manager will help you get through it without much hassle and if there is any changes, he will consult you before making a decision.

 

  • Reputation – When you have selected an experienced event management firm that caters to all your necessary requirements, make an effort to talk with their previous clients in order to get some ideas regarding their reputation. The internet has made it easier to research on the reputation of a particular company. You just have to type in their names and look for client feedback. If you see that they have a good reputation and are well acclaimed for their services, then there is no other reason for which you should delay signing the contract.

It is essential that you opt only for the best event management firm for your corporate events as your reputation will be at stake. If anything goes wrong, your attendees will neither hear your explanations nor will they listen to what actually went wrong. Straightaway they will give negative reviews of your event in their blogs or social media profiles which can be really harmful to your reputation. So, when you are planning to organize an event for your company or for any other purpose, make it a point to go only for the best event organizer to minimize risks and provide a memorable experience to your attendees.

The Waridi Events Team

About The Author

We are a Kenyan events agency solely focussed on corporate event design, planning and management. Stuck in a rut and need any event planning assistance for your upcoming corporate event? Write to us on hello@waridievents.com.

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