Working with an event management agency.

  • By The Waridi Events Team
  • /
  • 5 Feb2016

An event management company helps big and medium sized corporate organizations and even non-corporates to organize their event by arranging for it systematically and making it successful. Event management requires a big team which is divided into different sections to look after different part of the event. An event manager looks after the overall working of each team and coordinates them. He is the one who remains in constant touch with the client and his team to see that the work is done in accordance to the requirement.

Since organizing an event needs to invest a lot of money on the part of the client, one can get skeptical about appointing a event management company for it. The situation worsens when the event happens to be the very first or much bigger than the other events hosted in the company. Big events are different from smaller events. The bigger events need to be planned meticulously and the purpose for which it is being held should be fulfilled by the end. To make things easier, here are few criteria which you can consider before appointing an event management company for your company’s event.

  • Go with recommendations
    If you have attended an event earlier or have recommendations from people you know, try considering them. You can shortlist few agencies through word of mouth recommendations and talk to each of them to see who fits the bill.

  • Speak with more than two agencies
    Yes, it is true, the more you talk with different agencies, the more you get an idea about the difference in price, years of experience and the success rate of different agencies. This will give you a fair idea to decide which agency can be appointed.

  • See if they have arranged similar events in the past
    When looking for an event management company, always look for their area of specialization. Different companies have expertise in different types of events, some are great in wedding planning while some handle corporate events flawlessly. When you are arranging a corporate event for the first time, it is better to appoint an experienced agency so that nothing goes wrong and the budget decided is not exceeded. An experienced agency can provide you with unique ideas for the event even in a shoe-string budget and execute it successfully as well.

  • Make sure they understand your requirements
    An event won’t be successful unless the purpose is fulfilled. So make sure that the event management company understands your specific requirement and then go for planning. It is essential on the part of the client to check regularly for work related progress and also keep a constant touch with the event manager to talk about any change or discuss any moderation.

  • Clear your expectations
    While appointing an event management company to host your company’s event, do clear your expectations from this event. You must make them realize under what expectations you are handling over the big responsibility of organizing the event for your company, you may also give references of past events which have been highly successful. Make sure that the event management team takes all effort to fulfill the expectation of the company as a whole.

  • Budget and time
    Budget and time is an important factor while choosing for an event management company. Big agencies will charge more but their work will be 100% unique and professional. Medium and smaller agencies might have lesser experience and limited people working for them. So though the charge for arranging the event may be low, the time required to get the work done will be more. So make sure you choose an agency wisely.

On the part of the event management agencies, they must be clear about what they can deliver and must do an extensive research about the client organization to know more about the client’s perspective and deliver accordingly. Each and every step of the event must be executed accordingly and the whole team must give their best to make the event a successful one.

The Waridi Events Team

About The Author

We are a Kenyan events agency solely focussed on corporate event design, planning and management. Stuck in a rut and need any event planning assistance for your upcoming corporate event? Write to us on hello@waridievents.com.

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