The Strategic Importance Of Cutting Cost For Your Destination Event

  • By The Waridi Events Team
  • /
  • 12 Jul2017

Planning a destination event comes with various costs which must be catered for. Travel and accommodation costs are some of the main expenses that add up to the events budget. However, it is possible to manage all costs to be incurred without breaking your bank. Well, wondering how to do this? Here are some tips on how best to plan for your destination event without going overboard with the expenses.

Plan Early
First of all, to hold a successful event in every aspect, you need to start planning for the event a couple of months prior to the date. As we all know expenses tend to be much higher when things are done closer to the event. So, better avoid all additional costs by planning and accounting for all expenses let’s say 3-4 months prior.
Events professionals need to thoroughly take their clients through the idea of a destination event by putting across how to go about it and how soon to embark on all the details required. Waridi Events ensures a precise and full detailed walkthrough is accorded to every client through planning and organizing a destination event. We aim to relieve our clients of any last minute hustle.
In this context, any travel and accommodation plans need to be made and actualized within a given timeframe. For instance, book your flight and accommodation earlier to avoid a hike in the prices during the peak season. Make sure a budget is in place for the event and all details will be catered for prior as this will give the guests an easy time getting to the event.

Fly Smart
Depending on what budget you set aside for your travel plans make sure you do your homework well. Find out which airline company favors your budget. Additionally, look out for any cheap flight offers that may come around during your planning period. Even though depending on the period the event takes place it might be difficult to spot cheap flight rates, booking a couple of months or weeks earlier might actually cut down on the cost.
Getting event professionals to help you in planning every detail of your event will definitely come in handy as it will be fully their responsibility to get the best rate having done a thorough comparison of the airline companies around.

Select and Book Accommodation Earlier
It is important to locate and book the best suited accommodation for the guests of the event. Ensure you iron all the accommodation details prior to the event. There is nothing better than an invited guest to an event enjoying good accommodation services. This definitely leaves something to be talked about after the event. In this case choose wisely and also book accommodation early as the rate may go higher as the event approaches. Also making accommodation bookings earlier may prevent an instance where hotels become fully booked leaving the guests stranded with no accommodation.
The above tips will definitely cut down on your costs for your destination event. Adhering to your event budget is essential as this will prevent any additional expenses.

The Waridi Events Team

About The Author

We are a Kenyan events agency solely focussed on corporate event design, planning and management. Stuck in a rut and need any event planning assistance for your upcoming corporate event? Write to us on

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